Audio Visual Equipment

Standard Audiovisual Equipment
The following equipment is provided FREE OF CHARGE for all Oral Scientific Sessions organized by an APHA Section, SPIG, Caucus or Forum:

One (1) LCD Projector
One (1) PC Computer
One (1) Screen
One (1) Microphone

Presenters should upload their PowerPoint presentations in advance of the meeting in order to have them pre-loaded onto the APHA session computers and so that their presentations will be part of the E-ssentialLearning experience. Instructions for Uploading Presentations.

Please use the microphones so that people using assistive listening devices can benefit, and so that the audio recording technology captures your presentation clearly.

Audiovisual equipment is not appropriate nor available for roundtable or poster sessions.

Uploading PowerPoint Presentations

1. Getting Started Using PowerPoint - To be a part of the E-ssentialLearning experience, all session presenters are encouraged to create their presentation or handouts in a PowerPoint format.
2. Upload PowerPoint Presentation Instructions - Once you have created a PowerPoint presentation, upload it free of charge. If you are using materials in your presentation (pictures, charts, graphs, etc.) that are not original work, remember to cite the original source. If you are drawing heavily on another source, it is incumbent on you to seek permission from the original source to use the material. PowerPoint files should be 35MB or less.

Additional Audiovisual Needs
If a presentation requires audiovisual equipment not listed above, additional equipment should be ordered in advance of the Annual Meeting. Complete an Audiovisual Order Form with payment information and return to APHA.

Videos used in presentations should be captioned if at all possible, to ensure access to people with disabilities. All cancellations of audiovisual equipment must be sent to APHA in writing.

Internet Access
Session rooms are NOT set for internet access. If web access is required, presenters must order through the building AV and pay any associated costs (costs vary, but usually run from $750-$800 per room). See above AV form for more information.