Below is a list of Frequently Asked Questions to provide further information about the Annual Meeting and Exposition.
General Information
Q: Does APHA solicit abstracts for Late Breaker sessions?
A: For late breaker information log on to www.apha.org/meetings/sessions/latebreakercall
Q: Does APHA have scholarships or financial support for presenters and/or attendees?
A: No. APHA is unable to provide financial support.
Q: How do I request a Letter of Invitation for a visa?
A: If you require a letter of invitation for visa purposes, you must first register and submit payment for the Annual Meeting. Once you receive confirmation of your registration, you may request a letter of invitation online. An official letter will be emailed to you.
Q: Where can I find registration and housing information?
A: This information will be available on June 1.
Q: When will name badges be mailed?
A: Badges will be mailed in late September 2011.
Q: Are meals included in the cost of registration?
A: No meals are included in the Annual Meeting registration. You may however purchase tickets for several ticketed lunch events at an additional cost.
Q: How many attendees do you expect at the APHA Annual Meeting in San Francisco, CA?
A: We are anticipating over 12,000 attendees
Q: When and where is the 2013 APHA Annual Meeting?
A: The 2013 APHA Annual Meeting will be held November 2-6 in Boston, MA. For information about past and future Annual Meetings please visit. http://www.apha.org/meetings/pastfuture/.
Return to Top
Abstract Information and Status
Q: When and how will I be notified of acceptance?
A: Email notices of abstract status will be sent on June 1, 2012.
Q: Where can I find a copy of the emails sent to presenters including my acceptance letter?
A: Copy of letters can be found in the Speaker's Corner.
Q: How do I retrieve my abstract ID and password?
A: A link will be available for to presenters on June 1.
Q: How can I view my session and abstract?
A: Sessions can be viewed in the Online Program (available June 1). Authors must search by last name, abstract number or session number.
Q: How do I make corrections to my abstract?
A: Minor corrections (i.e. spelling errors, etc.) can only be made by APHA staff. You may contact natalie.sorkin@apha.org to request a correction. Note: no substantive changes to abstract text are permitted after acceptance.
Q: How do I withdraw my abstract and what is the deadline?
A: To withdraw an abstract log on to the Speaker's Corner.
Return to Top
Presenter/Author Information
Q: How do I change presenting author, add, delete authors or update my contact information?
A: Presenters can make changes through the Speaker's Corner.
Q: Can someone substitute as my presenter
A: Yes. Substitutions must be changed in the Speaker's Corner by updating the author section. Be sure to the substitute let's the moderator know upon arrival to the session. The substitute must also be registered for the meeting and a member of APHA.
Contact Information
Q: How do I contact the program planner for my session?
A: Available June 1
Q: Whom can I contact for Technical Assistance for the Online Abstract System?
A: Andrey Gurvich can be reached at 401-334-0220 extension 216 or agurvich@confex.com.
Q: How do I make corrections to my abstract?
A: Minor corrections (i.e. spelling errors, etc.) can only be made by APHA staff. You may contact natalie.sorkin@apha.org to request a correction. Note: no substantive changes to abstract text are permitted after acceptance.
Return to Top
Registration Information
Q: Do I have to register and become a member in order to present at APHA?
A: All presenters must be individual members of APHA and registered by the advance registration deadline.
Q: Can I register for the day of my presentation?
A: Yes. Session organizers, moderators, and presenters may register for the day of their presentation. On the registration page be sure to select Presenter/Speaker Registration to see the One-day options.
Handouts, PowerPoints and Posters
Q: Does APHA offer a printing service for poster presentations?
A: Information on APHA's poster printing services can be found at http://www.apha.org/meetings/sessions/PosterSessionGuidelines.htm
Q: How do I upload my PowerPoint presentation and what is the deadline?
A: You can upload your presentation at in the Speaker's Corner.
Return to Top